PDFezy

AI PDF Data Extraction

Pull the key fields and line items out of invoices, receipts and bank statements, ready for Excel.

or drop your file here

PDF, JPG or PNG up to 100 MB

Extract Data from PDFs into Excel, CSV or JSON

PDFezy's AI data extractor pulls the key fields and every line item out of invoices, receipts and bank statements, even across several pages. It works on PDFs, scans and phone photos up to 100 MB. Before you download, a totals check shows whether the lines add up, and any value the AI is less sure of is highlighted. Click any value or cell to fix it, and your changes go into every download.

How to Extract Data from a PDF in 3 Steps

  1. 1

    Upload a PDF or photo

    An invoice, a receipt or a bank statement. Scans and phone photos work too.

  2. 2

    Check the data

    Low-confidence values are highlighted. Click any value or cell to fix it.

  3. 3

    Download

    Excel, CSV or JSON, with your corrections included.

Extract Data from Invoices, Receipts and Bank Statements

  • Invoice data extraction

    Get the supplier, invoice number, dates, totals and every line item in one table, ready for your accounting import.

    A supplier invoice beside its extracted vendor, invoice number, due date, total and line items

  • Receipt data extraction

    Turn paper receipts and phone photos into rows for expense reports, with merchant, date and amount.

    A café receipt beside its extracted merchant, date, tax, total and items

  • Bank statement to Excel or CSV

    Get every transaction from a multi-page statement in one sheet, with date, description and amount. The totals check confirms nothing was dropped.

    A bank statement beside its extracted account, period, balances and transactions

  • Any other PDF with a table

    Price lists, purchase orders, reports: you get the key values and the main table.

    A purchase order beside its extracted PO number, vendor, total and table rows

What Data Gets Extracted

From an invoice

Fields vary by document. Receipts and statements get their own.

Key fields

  • Vendor
  • Invoice number
  • Invoice date
  • Due date
  • Subtotal
  • Tax
  • Total
  • Currency

Every line item

  • Description
  • Qty
  • Unit price
  • Amount

Download as

  • Excel

    For spreadsheets, reconciling and reports.

  • CSV

    For accounting imports and other software.

  • JSON

    For developers and automations.

Check Your Data Before You Download

Extracted data you can trust before it reaches your books.

  • Totals checkSee at a glance whether the line items add up.
  • Highlighted valuesCheck only the values the AI is less sure of.
  • Fix before you downloadClick any value or cell; your fix goes into every file.
supplier_invoice.pdf · 2 pagesInvoice · detected
Vendor
Northwind Supplies
Invoice number
INV-20418
Invoice date
2026-10-03
Due date · Check this value
2026-11-02
Subtotal
1,240.00
Tax
124.00
Total
1,364.00
Currency
USD
DescriptionQtyUnit priceAmount
Office chairs4180.00720.00
Desk lamps835.00280.00
Cable kits1220.00240.00

Lines add up to the subtotal: 1,240.00

Example invoice. Uncertain values are highlighted, and the totals check confirms the lines match the invoice.

Why Use PDFezy's AI Data Extractor

  • Every Line Item

    Every line item, even across several pages.

  • Totals Check

    A totals check tells you if the lines add up.

  • Scans and Photos

    Works on scans and phone photos in JPG or PNG.

  • Highlighted Low-Confidence Values

    See which values to double-check, instead of checking everything.

  • Edit Before You Download

    Click any value or cell to fix it. Corrections go into every download.

  • Excel, CSV or JSON

    Pick the format your spreadsheet, accounting software or script needs.

  • Multi-Page Documents

    Line items that run across pages come out in one table.

  • Files Up to 100 MB

    Long statements and large scans in one upload.

Who Uses PDF Data Extraction

  • Bookkeepers and accountants

    Stop retyping supplier invoices; import clean rows instead.

  • Small business owners

    Turn receipts into rows for your expense sheet.

  • Finance teams

    Reconcile bank statements in Excel without copy-paste. Sharing one? Remove account details first with Smart Redact.

  • Freelancers

    Track income and expenses from PDF invoices for tax time.

  • Operations and purchasing

    Pull purchase order and price list tables into your system.

  • Developers

    Get JSON from documents for automations.

Data Extraction or PDF to Excel?

Pick the tool that fits what you need from the file.

  • You want

    Specific fields and line items from invoices, receipts or statements, checked against the total

    You're in the right place

  • You want

    The whole PDF turned into a spreadsheet, page by page

    Use PDF to Excel

  • You want

    Searchable, editable text from a scan

    Use PDF OCR

PDFezy vs LightPDF and Docparser

PDFezy checks your totals and shows you what to double-check before you download.

FeaturePDFezyLightPDFDocparser
Totals checkYes, on every documentNot statedNot stated
Highlights uncertain valuesYesNot statedNot stated
Edit before you downloadYes, click any value or cellNot statedNot stated
SetupNone, just uploadNot statedTemplates and parsing rules
Scans and photosYes, PDF, JPG or PNGYes, PDF and imagesYes, native or scanned PDFs
Long documentsUp to 100 MB; reads the first 50 pages (15 if scanned)Not statedUp to 50 pages

PDF Data Extraction FAQs

  • How do I extract data from a PDF?

    It takes three steps:

    1. Upload a PDF or a photo of an invoice, receipt or bank statement.
    2. Check the highlighted values and click any value or cell to fix it.
    3. Download Excel, CSV or JSON, with your corrections included.

  • Which documents work?

    Invoices, receipts and bank statements in PDF, JPG or PNG.

    Other documents work too: you get the key values and the main table.

  • Can I convert an invoice to Excel?

    Yes. You get the invoice fields and every line item in an Excel sheet.

  • Can I convert a bank statement to Excel or CSV?

    Yes. Every transaction comes out in one table, even across several pages.

  • Does it work on scanned PDFs and photos?

    Yes. Scans and phone photos in JPG or PNG work too. For searchable text from a scan, use PDF OCR.

  • How accurate is it?

    Numbers are copied as printed, and a totals check shows whether the lines add up.

    Values the AI is less sure of are highlighted so you can check them.

  • What is the totals check?

    It adds up the extracted lines and tells you whether they match the document's total.

  • Can I fix mistakes before downloading?

    Yes. Click any value or table cell to change it. Your changes are in every download.

  • What file formats can I download?

    Excel, CSV or JSON, with your corrections included.

  • How large can my file be?

    Up to 100 MB.

  • What's the difference from PDF to Excel?

    Data Extraction picks out fields and line items and checks totals. PDF to Excel converts whole pages into a spreadsheet.

Need another format?

PDFezy has 50+ PDF tools for converting, editing and signing.

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